{"id":292,"date":"2012-02-23T11:05:24","date_gmt":"2012-02-23T11:05:24","guid":{"rendered":"https:\/\/www.doingwhatmatters.com\/?p=292"},"modified":"2019-08-22T16:38:45","modified_gmt":"2019-08-22T16:38:45","slug":"how-get-all-done-oneperson-business","status":"publish","type":"post","link":"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/","title":{"rendered":"How to Get it All Done in a One-Person Business"},"content":{"rendered":"<div>\n<p>At a recent conference, I met a fellow entrepreneurial writer \u00a0I&#8217;ve known online for many years. She and her husband attended the microbusiness workshop I did, then stopped by the booth to talk about current projects, managing a business, and getting it all done while caregiving for an elderly parent. She&#8217;s doing that now, and I did it for about 18 years, and it&#8217;s not easy. It&#8217;s amazing how much can be done, though.<\/p>\n<p><a href=\"https:\/\/www.doingwhatmatters.com\/how-get-all-done-oneperson-business\/\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"2985\" data-permalink=\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/getting-it-all-done\/\" data-orig-file=\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?fit=560%2C315&amp;ssl=1\" data-orig-size=\"560,315\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"getting-it-all-done\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?fit=300%2C169&amp;ssl=1\" data-large-file=\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?fit=560%2C315&amp;ssl=1\" class=\"aligncenter size-full wp-image-2985\" src=\"https:\/\/i0.wp.com\/www.doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?resize=560%2C315&#038;ssl=1\" alt=\"Getting it all done in a one-person business can be hard, but you can do more than you think.\" width=\"560\" height=\"315\" srcset=\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?w=560&amp;ssl=1 560w, https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?resize=300%2C169&amp;ssl=1 300w, https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?resize=520%2C293&amp;ssl=1 520w\" sizes=\"auto, (max-width: 560px) 100vw, 560px\" \/><\/a><\/p>\n<p>After the conference, she e-mailed me the question she couldn&#8217;t think of while we were talking, and after answering, I asked her permission to share it here. I have a feeling that many other entrepreneurs face similar circumstances, and might find it helpful.<\/p>\n<h1>Nitty-gritty time management questions<\/h1>\n<blockquote><p><strong>Q: &#8220;I had a question which I could not think of while at your booth:<\/strong><\/p>\n<ul>\n<li>It was <strong>how do you budget your time<\/strong>?\n<ul>\n<li><strong><em>See body of the article and linked posts below.<\/em><\/strong><\/li>\n<\/ul>\n<\/li>\n<li>If you write once a week for your blog\u00a0\u2014 how long does it take you?\n<ul>\n<li><strong><em>A: I allow a full day for creating a post, its graphic, links that go with it, and the social media posts about it.\u00a0<\/em><\/strong><\/li>\n<\/ul>\n<\/li>\n<li>And with needing to go and leave messages at other blogs, and linking to them on your own\u00a0\u2014 how much time does this take?\n<ul>\n<li><em><strong>A: I allow about a half hour about three to five\u00a0mornings a week while finishing my coffee to scan other blogs and check social media. I don&#8217;t want to get sucked into the Abyss of Squandered Time, so I&#8217;m pretty strict as to when I quit scanning and go to work.\u00a0<\/strong><\/em><\/li>\n<\/ul>\n<\/li>\n<li>Do you have a certain amount of hours that you reserve for this, or . . . ?\n<ul>\n<li><em><strong>A: If you already have a list of blogs and people you follow, it can be a fairly quick process (see above). If you&#8217;re just beginning to do this purposefully, spend a day or so finding interesting\u00a0sources and creating a list that you can easily check and read.\u00a0<\/strong><\/em><\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&#8220;I tend to gravitate towards &#8220;routines&#8221; rather than actual &#8220;schedules&#8221; with start and end times. If I have to end one thing to start another at a specific time (e.g. 10:15 a.m.), I tend to not finish until 5-10 min late, then start the next thing late, etc. and it all snowballs and\u00a0. . . well, you get the gist. \ud83d\ude42 I tend to do the &#8220;do the next thing&#8221; and where I finish at night, I start up at the next thing the next day. Anyway, any insights would be gratefully accepted.\u00a0 :)&#8221;<\/p><\/blockquote>\n<h2>How I spend\u00a0time<\/h2>\n<p><strong>A: Time management gets easier if you think of the business things you need to accomplish in three categories. <\/strong>My categories are:<\/p>\n<ul>\n<li><strong>Create<\/strong> (capital projects for long-term income, slides for talks, planning etc.)<\/li>\n<li><strong>Communicate<\/strong> (blogging, website work, social media, etc.)<\/li>\n<li><strong>Administrate<\/strong> (answering customer e-mails, paperwork, invoicing, and all the stuff I&#8217;m rather bad at).<\/li>\n<\/ul>\n<h3>First things first<\/h3>\n<p>I try to designate all the hours before lunch as <strong>Create<\/strong> time; at least two\u00a0hours in the afternoon\u00a0as <strong>Communicate<\/strong> time; and the rest for <strong>Admin<\/strong>. If Create is going well, I&#8217;ll let it go on, and if a blog post is running long, I will bump Admin to the next day.<\/p>\n<p><strong>Social media<\/strong> is 15-30 minutes a day unless there&#8217;s something special going on. I keep the blogs I want to follow bookmarked in a list\u00a0so I can scan them quickly and decide what to read\/comment on. I preschedule many tweets using <a href=\"http:\/\/hootsuite.com\/p_1845\" target=\"_blank\" rel=\"noopener noreferrer\">Hootsuite<\/a>, and add others\u00a0\u2014 retweets and replies\u00a0\u2014 as needed.<\/p>\n<h3>Routines, rather than a schedule<\/h3>\n<\/div>\n<div>\n<p>I&#8217;m like you\u00a0\u2014 I do the next thing, and prefer a routine to a schedule. So except for the 30 minutes allotted to checking my blog list (above), my morning hours are reserved for activities in the Create category. Ideally, I don&#8217;t check e-mail, spend extra time with\u00a0blogs or social media, or do anything until I&#8217;ve completed the most important creative task of the day. After lunch and a\u00a0short break, it&#8217;s\u00a0on to Communication. If I need to write a blog post, I do it before checking e-mail, as e-mail tends to be an endless rabbit trail. Finally, in the pitiful fragments that remain, I either do or postpone the Admin tasks;-).<\/p>\n<h3><a href=\"https:\/\/www.doingwhatmatters.com\/big-rock-planning\/\">Big rock planning<\/a><\/h3>\n<\/div>\n<div>\n<p><a href=\"https:\/\/i0.wp.com\/www.doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/jar-rocks-ChrisSchlosser-dt-free-sm.jpg?ssl=1\"><img data-recalc-dims=\"1\" loading=\"lazy\" decoding=\"async\" data-attachment-id=\"296\" data-permalink=\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/jar-rocks-chrisschlosser-dt-free-sm\/\" data-orig-file=\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/jar-rocks-ChrisSchlosser-dt-free-sm.jpg?fit=212%2C224&amp;ssl=1\" data-orig-size=\"212,224\" data-comments-opened=\"1\" data-image-meta=\"{&quot;aperture&quot;:&quot;0&quot;,&quot;credit&quot;:&quot;&quot;,&quot;camera&quot;:&quot;&quot;,&quot;caption&quot;:&quot;&quot;,&quot;created_timestamp&quot;:&quot;0&quot;,&quot;copyright&quot;:&quot;&quot;,&quot;focal_length&quot;:&quot;0&quot;,&quot;iso&quot;:&quot;0&quot;,&quot;shutter_speed&quot;:&quot;0&quot;,&quot;title&quot;:&quot;&quot;,&quot;orientation&quot;:&quot;0&quot;}\" data-image-title=\"jar-rocks-ChrisSchlosser-dt-free-sm\" data-image-description=\"\" data-image-caption=\"\" data-medium-file=\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/jar-rocks-ChrisSchlosser-dt-free-sm.jpg?fit=212%2C224&amp;ssl=1\" data-large-file=\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/jar-rocks-ChrisSchlosser-dt-free-sm.jpg?fit=212%2C224&amp;ssl=1\" class=\"alignleft wp-image-296\" title=\"jar-rocks-ChrisSchlosser-dt-free-sm\" src=\"https:\/\/i0.wp.com\/www.doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/jar-rocks-ChrisSchlosser-dt-free-sm.jpg?resize=148%2C157&#038;ssl=1\" alt=\"Big rock planning helps you get it all done.\" width=\"148\" height=\"157\" \/><\/a>For me, that&#8217;s the only way I can get anything done. Remember that analogy of <strong>rocks, marbles, and sand in a jar<\/strong>? Put in the big rocks first, add marbles, then sift sand in. You can fit in more than if you put in sand first, marbles next and then try to shove in a big rock or two. It has worked for years when I apply it (aye, that&#8217;s the rub!).<\/p>\n<p>Occasionally I&#8217;ve let myself be derailed by busyness, and started the day with sand. Those kind of days always feel squandered and no work gets done on the marbles or rocks. So\u00a0\u2014 first things first! And of course, family always comes before work, so if a boy calls or comes in and wants to talk, we take a break unless there is a critical deadline, in which case we take a raincheck. (You can read more about that in <a href=\"https:\/\/www.doingwhatmatters.com\/time-management-for-entrepreneurial-parents\/\">Time Management for Entrepreneurial Parents<\/a>.)<\/p>\n<p>Finally, all the time management techniques in the world can&#8217;t eliminate schedule disruptions and other surprises, but if you prioritize and follow a simple time management system, you will will have a greater chance of meeting your goals than if you just do the things that seem most urgent at the moment.<\/p>\n<p>As Stephen Covey suggests in <a href=\"http:\/\/amzn.to\/2jrRWWZ\"><em>The 7 Habits of Highly Effective People<\/em><strong><em><img loading=\"lazy\" decoding=\"async\" style=\"border: none !important; margin: 0px !important;\" src=\"http:\/\/www.assoc-amazon.com\/e\/ir?t=everydayeducatio&amp;l=as2&amp;o=1&amp;a=0743269519\" alt=\"\" width=\"1\" height=\"1\" border=\"0\" \/><\/em><\/strong><\/a>, begin with the end in mind, and focus on things of lasting value. You may not get it all done, but you can get more done than you ever imagined!<\/p>\n<p><em>Note: As always, Amazon links are affiliate link; full information in the footer of all the pages at this site.<\/em><\/p>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>At a recent conference, I met a fellow entrepreneurial writer \u00a0I&#8217;ve known online for many years. She and her husband attended the microbusiness workshop I did, then stopped by the booth to talk about current projects, managing a business, and&#46;&#46;&#46;<\/p>\n","protected":false},"author":5,"featured_media":2985,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":true,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"font":"","enabled":false},"version":2}},"categories":[3,117],"tags":[123,125,124,127,126,122,128],"class_list":["post-292","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-how-to","category-time","tag-find-time","tag-manage-your-time","tag-priority-management","tag-stephen-covey","tag-time-management-strategies","tag-tips-on-time-management","tag-wds"],"yoast_head":"<!-- This site is optimized with the Yoast SEO Premium plugin v23.3 (Yoast SEO v27.1.1) - https:\/\/yoast.com\/product\/yoast-seo-premium-wordpress\/ -->\n<title>How to Get it All Done in a One-Person Business &#8226; Doing What Matters with Janice Campbell<\/title>\n<meta name=\"description\" content=\"With basic time management strategies for managing business tasks, a solopreneur may not be able to get it all done, but you can get closer than you think.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How to Get it All Done in a One-Person Business\" \/>\n<meta property=\"og:description\" content=\"With basic time management strategies for managing business tasks, a solopreneur may not be able to get it all done, but you can get closer than you think.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/\" \/>\n<meta property=\"og:site_name\" content=\"Doing What Matters with Janice Campbell\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/janicepcampbell\" \/>\n<meta property=\"article:published_time\" content=\"2012-02-23T11:05:24+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2019-08-22T16:38:45+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/i0.wp.com\/www.doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?fit=560%2C315&ssl=1\" \/>\n\t<meta property=\"og:image:width\" content=\"560\" \/>\n\t<meta property=\"og:image:height\" content=\"315\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Janice Campbell\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@janicecampbell\" \/>\n<meta name=\"twitter:site\" content=\"@janicecampbell\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Janice Campbell\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"5 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/\"},\"author\":{\"name\":\"Janice Campbell\",\"@id\":\"https:\/\/doingwhatmatters.com\/#\/schema\/person\/6d486c70b1d19d8e3d40396f23f8630c\"},\"headline\":\"How to Get it All Done in a One-Person Business\",\"datePublished\":\"2012-02-23T11:05:24+00:00\",\"dateModified\":\"2019-08-22T16:38:45+00:00\",\"mainEntityOfPage\":{\"@id\":\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/\"},\"wordCount\":1007,\"commentCount\":2,\"image\":{\"@id\":\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/#primaryimage\"},\"thumbnailUrl\":\"https:\/\/i0.wp.com\/doingwhatmatters.com\/wp-content\/uploads\/2012\/02\/getting-it-all-done.jpg?fit=560%2C315&ssl=1\",\"keywords\":[\"find time\",\"manage your time\",\"priority management\",\"stephen covey\",\"time management strategies\",\"tips on time management\",\"wds\"],\"articleSection\":[\"How to . . .\",\"Planning and Time Management\"],\"inLanguage\":\"en-US\",\"potentialAction\":[{\"@type\":\"CommentAction\",\"name\":\"Comment\",\"target\":[\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/#respond\"]}]},{\"@type\":\"WebPage\",\"@id\":\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/\",\"url\":\"https:\/\/doingwhatmatters.com\/how-get-all-done-oneperson-business\/\",\"name\":\"How to Get it All Done in a One-Person Business &#8226; 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